PARENT INFO

PARENT INFORMATION
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Welcome, Parents!

This section will provide you with necessary information and forms, all pertaining to many of the programs and needs for your Student here at St. John's. We hope you find this section resourceful and comprehensive.

BLUE FAMILY FOLDER AND PANTHER PULSE

The "Blue Family Folder" (affectionately known as our BFF!) is a bi-weekly communication usually sent home with your child that contains important and timely information on upcoming events and necessary forms. This year, it will be sent digitally! We encourage you to look at this on the day it is sent, if possible. Each flyer will be tagged to know what is sent as information only and what is needed to be printed, signed and returned back to the office.

 

Panther Pulse Email - (on hold for the 2020-21 year) Families should also be receiving this convenient, weekly email communication pertaining to just the coming week's events and necessary information. If you are not receiving this email (check your spam filters!), please send the Office your email address for us to add. Any family member of an enrolled Student (parents, grandparents, etc), School Faculty and Board and School Alumni are all welcome to receive this. 

 

Want to know what's happening in the Parish? Church Bulletins can be found on the St. John the Baptist Parish website). 

SCHOOL CALENDAR AND LUNCH MENU

Click to see our 2020-21 Yearly School Calendar - PLEASE NOTE that (especially this year) all school days off and events are subject to change, so please refer to our monthly calendar below for the most current information!

Check back each month for our new School Calendar and Lunch Menu

HEALTH INFORMATION AND FORMS

Home to School Note - this form is used to communicate needs to the School Office and/or Teachers or Staff. Examples can include: If a Student was absent, needs to leave early, needs to be excused from gym, or you are sending in money (to help the money get to the correct place). Copies of this form are also available in the office. 

 

Wellness Policy

 

Authorization for Administration of Medication in School
(used when a child needs a regular daily medication administered by the office/Nurse or even a one-time dose)

 

Student Physical Form*
(see below to determine if you need to supply a physical to the Office)

Student Health History Form

Dental Health Certificate (Optional)

Immunization Form

Immunization Requirements for Grades 6-8th


*An Updated Physical is REQUIRED for any Student:
 
- Entering Pre-K, Kindergarten, Grades 1, 3, 5, or 7 
- Annually for participation in any interscholastic sport 
- As required by CPSE/CSE 

 

Illness Policies are outlined in the section below.

Registration and Transportation Forms can be found under their own headers below.

COVID-19 AND ILLNESS POLICIES

In a year when the world is experiencing a pandemic, keeping our Students healthy and safe is a top priority. Please read below about our sickness policies and how you can help all our Students stay healthy!

 

The protocol for sick children is VERY specific and will be followed. Please see the Sick Child Screening At Home parent flow sheet as a reference. 

 

Parents/Grandparents/Guardians do need to wear a mask when picking up children in the afternoon. If you are unable to do so, please contact Mrs. Johnson and we will make arrangements for your child to be dismissed after all others have left the parking lot.

 

We cannot allow visitors into the building. If you are bringing a child late or picking up early, please call the school office and we will go over procedures.

 

Some of the policies are less than ideal, but the bottom line is that we have to have them in place so that we can stay open, minimize spread of germs, and stay safe. 

 

COVID-19

CDC Information about Coronavirus

PARENTS: Can My Child Go To School Today? NYSDOH COVID-19 In-Person Decision Making Flowchart for Student Attendance

PARENTS: My Child has Covid-19 Symptoms - When Can they Return to School?

View the Reopening Plan and our Parent/Student Handbook for our specific policies, cleaning plans, regulations and requirements regarding Covid-19.

 

The Flu and the Common Cold

Flu - Dept of Health Key Facts and Overview
Know the Symptoms of the Flu
Flu Symptoms Checklist
The Difference between a Cold and The Flu

Seasonal Flu Guide for Parents
Another Flu Guide for Parents
"Help Stop the Spread of Germs" CDC Poster


Home to School Note - this form is used to communicate needs to the School Office and/or Teachers or Staff. Examples can include: If a Student was absent, needs to leave early, needs to be excused from gym, or you are sending in money (to help the money get to the correct place). Copies of this form are also available in the office. 

Tuition Information and Registration Forms

Tuition Information

Find more information about our affordable Tuition Rates, flexible payment program and our Financial Aid options at the links below!

2021-22 Tuition Rates

FACTS Tuition Management

Financial Aid and Scholarship Programs

New Families 

New Student Registration Form 

While an investment in tuition adds to the family budget, we hope you will find that the quality education and integrated Faith Formation your child(ren) receives at St. John's is well worth the financial sacrifice. Please call us with any questions or to schedule a Tour of our School or Shadow Day!

Current Families 

Re-Registration Form

GREAT NEWS! If you're a current family that re-registers your child(ren) before open enrollment begins, the registration fee is waived! If you re-register your child(ren) after our Open Enrollment begins, a (non-refundable) $45.00 registration fee for each child (Pre-K through Grade 8), must accompany the form below. Please enclose cash, check, or money order, payable to "St. John’s School" in a sealed envelope and return to the school office with this form. Thank you! Early registration enables us to plan for the correct amount of textbooks and technology for the next year and gives us time to obtain any district-specific resources available to your child. This is SO very helpful! 

Registration Process

Start Here: Message from our Principal on Registration

Registration Form (New Family)
Re-Registration Form (Current Family)

Once we've registered, what else do we need to do?

Other Forms Needed on File:

COVID-19 Liability Waiver
Parent/Student Handbook Agreement
Textbook Loan Form

Internet Policy Agreement
Chrome Book Use Agreement

Bus Transportation to Private School Forms

HSA is our Home & School Association - Everyone at Home and School working together to help the School to flourish and grow. Similar to a "PTO" or "PTA", we're a passionate, caring team of Parents, Teachers, Principal and Students that use our combined numbers, time and talents to help fundraise and "FUN-raise" for the school! 

At St. John the Baptist School, we strive to create a Christ-centered atmosphere where teachers, students and staff can do their best. The HSA is such an integral part of that goal! The Home School Association Board Members would like to extend a warm welcome to all of our families - Parents and Grandparents, you are automatically a part of the HSA when you have a child enrolled at our school!  

Your time is a priceless gift that all St. John the Baptist School families can give to help make our school the best it can be! Below, under forms, is a link to the F.A.I.T.H. (Families Actively Involved To Help) volunteer packet for you to review. Each packet sent home included a volunteer contract, events/activity sheet, volunteer hour record sheet, chairperson’s reference list, and a brief description of each event that you may choose to volunteer for. 

We ask that each family contribute to St. John the Baptist School by fulfilling a minimum 30 hour volunteer commitment. (10 hours for Pre-K 3 only). As a family, if you haven't yet filled out the F.A.I.T.H. Packet, please download below and return to School as soon as possible to help in planning. Thank you!

Many hands make light work! We need all of our Families to make our Fundraisers and Events a success and to continue the growth of our school. There is so much we can do together for the future of our students!  

All are welcome & encouraged to attend our monthly HSA meetings (In person and online on Zoom). 

Meeting Minutes: Our Secretary will prepare and release minutes soon after each meeting, so check back here or on our School FB page or School's HSA private FB group to view them each month:

September 2020 Minutes 
October 2020 Minutes
November 2020 Minutes
January 2021 Minutes
February 2021 Minutes
March 2021 Minutes

More information on volunteer needs for each specific event will always be announced on our School's HSA Private Facebook Group, so if you're on Facebook and not in the group already, please follow this link to be added! (Please note, only active SJS parents, grandparents as active caregivers, and teachers can be added to this group.) 

For more information, please call the School Office, or feel free to email any of us below!  

2020-2021 HSA Board

Cathie & Bob McAuley - President Couple - Email Us at bcmcauley76@gmail.com 
Ken & Katleen Lauer - Vice President Couple
David & Jessica Nuhn - Treasurer Couple
Amy & Mike Fontaine - Secretary Couple - Email Us at afontai2@rochester.rr.com

PLEASE NOTE - that every parent or grandparent that volunteers at the school, with or without students at an event MUST complete their VIRTUS Training prior to volunteering. If you are unsure whether you need this training, please contact the office. 

Uniforms 

Uniform Policy 

Please visit our Uniforms page for specific information and guides for Families!

 

Full Uniform Policy 2020-2021
(Also, click on the handy Quick-Reference Visual Graphics for Uniforms below! Each one will enlarge when selected)
 

Bus Transportation 

District Bus Transportation Request Forms 

Busing is available within a 15 mile radius from your home to our school unless otherwise indicated by your school district. **IMPORTANT** Every student needs one of these forms on file in their own school district, and at our school. Please send one form to each place. Thank you! Even if your child will not be taking the bus to school, you must fill out this form to indicate your intention to drive them yourself and not use the bus transportation!  

 

2021-22 School Year (Calendar links are for the current year)

Akron Central School District

Transportation Request to Private School Form (DEADLINE: April 1, or within thirty (30) days of moving into the District)

Transportation Information Page Link  

Calendar of School Days/Holidays*** 
 

Alden Central School District

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Department Page Link 

Calendar of School Days/Holidays*** 

NEW STUDENT REGISTRATION PACKET for ALDEN Students attending St. John's
 

Alexander Central School District

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 
 

Attica Central School District

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 
 

Clarence Central School District

Clarence Transportation Form (This is an online document submission!!) (DEADLINE: April 1st)
(Clarence District Families - Please ALSO fill out this Paper Printable form for our office - thank you!)

Transportation Information Page Link 

Calendar of School Days/Holidays***  

 

Depew School District 

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 


I
roquois Central School District

Transportation Request to Private School Form (DEADLINE: April 1, or within thirty (30) days of moving into the District)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 


Lancaster Central School District

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 
 

Pembroke Central School District

Transportation Request to Private School Form (DEADLINE: April 1)

Transportation Information Page Link 

Calendar of School Days/Holidays*** 


***Please be advised that the Calendar links are listed for your convenience, to more easily find the days busing may/may not be available for your child(ren). We will not provide notice when your district will not be in session, so we strongly recommend that you always double check to know when your child(ren) will need transportation on days your district will not supply it. Thank you! 

At Home Instruction Resources

More Details Coming Soon

FACTS Tuition Management 

St. John's School uses the services of FACTS Tuition Management. "FACTS provides flexible payment plan options to families at private and faith-based schools. Families can budget their tuition, making private school more accessible and affordable!" All tuition payments are handled through this management company; all Families must be enrolled and all tuition payments must be made through FACTS. 

This can be done online through the link below or by completing an online application in the School Office or the Parish Business Office. If enrolling online, please follow the link below to set up your account and payment plan! 

Please call the office at (716) 937-9483 if you have any questions! 

Enroll online: FACTS Tuition Enrollment 

St. John's 2020-21 Tuition Policy

FACTS Tuition Enrollment FAQ  

FACTS Tuition Management Benefits Info Page 

FACTS Tuition Payment Plan FAQ Info Page 

Why FACTS? 

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VIRTUS TRAINING

DID YOU KNOW? All volunteers are required to attend a local Protecting God's Children for Adults workshop, prior to assisting at any approved school activities. Once training is completed, VIRTUS online accounts must be kept current at all times. The diocese conducts routine audits, and it is paramount that our school comply with this regulation. 

What is VIRTUS? 

"VIRTUS is the brand name that identifies best practices programs designed to help prevent wrongdoing and promote "right doing" within religious organizations. The VIRTUS programs empower organizations and people to better control risk and improve the lives of all those who interact with the Church." 

Here is more information on "Protecting God's Children" from Buffalo's Diocesan website. 
 

What is a VIRTUS Program/Workshop? 

Please visit the VIRTUS Description page for more information! 

Volunteers attend a local seminar that presents on child abuse awareness topics, and then completes email bulletins each month, with regular, online re-certification. "...[T]raining requires an organization first to develop awareness through authoritative facilitator-led awareness sessions (preferably utilizing facilitators who are part of the organization). In-depth training is provided on a regular basis to reinforce the knowledge established in the initial facilitator-led training session and to introduce new points—particularly as the laws change. The best practice standard also requires frequent monitoring of the training to determine effectiveness. The VIRTUS programs meet and exceed the best practice standard." 

 

All volunteers are required to complete this training! Please visit the VIRTUS website to pre-register for this important training if you will be volunteering in any capacity this school-year, and have not completed the training in the past. As long as you stay current on the monthly email bulletins/online recertifications, you need only to attend a workshop once. Workshops are available several times a week at other locations. 

 

Volunteers must also complete the form below to certify that training has been attended and should remain on file in the school office for the duration of the Student's attendance at St. John's.


VIRTUS Code of Conduct Agreement